If you are dreaming of the ideal charity concert or glamorous pride month shindig, make your dreams into a reality. And reality is that you are on a meagre budget so you want to plan an event based on your resources and skills. It’s a rigorous process wherein things can get out of hand or not go your way. You have to brand your event to entice your target audience to flock the seats. Fix your calendar and put your thinking cap on. How do you plan an event?
Outline event profile
Lay down the basic details of the event you’re organizing. This includes the target date, tentative venue, expected number of participants. You can develop your objectives and projected outcomes of the event with coherence to the theme. Indicate prospect sponsorships and partnerships. The event profile is basically a draft sketch for initial planning.
Propose budget proposal
The budget proposal is very important so you can adjust and minimize costs. If at the end, you still exceed the expected total expenses then at least it’s not far off. Others love to go out because the road to married life is just equally exciting and terrifying. Don’t forget to canvass venue costs and inquire about service in good catering, maybe. There should be an amount allocated for the physical design and technical arrangement. The list goes on depending on how intimate and grandiose you want your event to be.
Present a program flow
A program flow could change every time even on the actual day of the event. So why create, you might ask? Of course, you want to limit running costs of extended venue reservation. Hotels and resorts can be fully-booked easily on peak seasons and another function may be next on the schedule. Also consider the safety or surrounding of your reception area for your guests if it gets pitch dark. If there are no time limit and extra crisis that might arise, it is alright to be flexible and experimental on your program.
Mobilize a team
Considering that you don’t want to add a professional event planner in your budget plan, organize a team. It is possible that you were an officer in your supreme student council. By then, you could have build networks and have been tapping on them for quite a while. Ask help from your fellow ex-officers or those who are passionate about hosting event. You can make committees and bank up on what your friends do their earnest best. Be the overall project manager and it’s not just for your wedding.
Promote your event
If your organizing a fund-raising event or mental health awareness event, know how to market them. Beef up your social media posts regarding the event and be chatty in your messenger’s list. If you know someone who excels in advertising, sales and marketing, try hooking her to the job. As much as possible, you want to go beyond your target audience and reach people from different backgrounds if need be. If you think the world wide web is not enough, print out flyers and pamphlets with appealing event description and details. Put food stalls with the help of finger food catering Auckland if it’s an open field event to attract audience.